Editorial Policies

Focus and Scope

EJT is a fully refereed, international, fully electronic Open Access journal in descriptive taxonomy, covering subjects in zoology, entomology, botany (in its broadest sense), and palaeontology. EJT-papers must be original and adhere to high scientific (content) and technical (language, artwork, etc.) standards. Manuscripts that are clearly substandard in either of these categories will not be sent out for review. EJT is supported by a consortium of European Natural History Institutes, but its scope is global. Both authorship and geographical region of study need not be European. Authors are, however, strongly encouraged to involve European Natural History collections by consulting material or by depositing specimens (e.g. types and figured material) related to their published paper in the collection of a European Natural History Institute.

 

Section Policies

Entomology

This section includes all papers dealing with taxonomy of insects in the broad sense (Arthropods excluding Crustacea). Papers are registered in ZooBank by our desk editors, and also published in pdf/A, in accordance with the new rules of the International Code of Zoological Nomenclature. In addition, our desk editors register authors and new taxon names in ZooBank. Taxa published in EJT are recorded in the following databases/repositories relevant to entomology:

Zoological Record
Zoobank

Checked Open Submissions Checked Indexed Checked Peer Reviewed

Zoology

This section includes all papers dealing with taxonomy of animals in the broad sense, excluding insects (see Section Entomology). Papers are registered in ZooBank by our desk editors, and also published in pdf/A, in accordance with the new rules of the International Code of Zoological Nomenclature. In addition, our desk editors register authors and new taxon names in ZooBank. Taxa published in EJT are recorded in the following databases/repositories relevant to zoology:

Zoological Record
Zoobank

Checked Open Submissions Checked Indexed Checked Peer Reviewed

Botany

This section includes all papers dealing with taxonomy of algae, fungi and plants. Papers are also published in pdf/A in order to meet the requirements of the International Code of Nomenclature of algae, fungi and plants (Melbourne Code). Taxa published in EJT are recorded in the following databases/repositories specialised in botany:

IPNI

Checked Open Submissions Checked Indexed Checked Peer Reviewed

Palaeontology

This section includes all papers dealing with taxonomy of fossil animals and plants in the broadest sense. Palaeozoological papers, as well as their authors and new taxa described therein, are registered in ZooBank by our desk editors, and also published in pdf/A, in accordance with the new rules of the International Code of Zoological Nomenclature. Palaeobotanical papers are also published in pdf/A in order to meet the requirements of the International Code of Nomenclature of algae, fungi and plants (Melbourne Code). Taxa published in EJT are recorded in the following databases/repositories specialised in palaeontology:

Zoological Record
Zoobank

Checked Open Submissions Checked Indexed Checked Peer Reviewed

Opinion Paper

This section includes papers in which authors offer information and interpretations of issues related to systematic biology and science policy.

Checked Open Submissions Checked Indexed Checked Peer Reviewed
 

Publication Frequency

Each article is published as an individual issue, and is made available when the corresponding author has approved the edited version.

 

Open Access Policy

EJT provides immediate free open access to its content on the principle that making research freely available to the public supports and encourages a greater global exchange of knowledge. The journal is owned by the EJT consortium, which finances the copy-editing, layout and online publication of the papers. Taxonomists publish their results in EJT without paying any fees or charges. Readers access the content for free.

To know more about our business model, you can download our first editorial.

To get information about our copyright policy, click here.

 

Archiving

This journal utilizes the LOCKSS system to create a distributed archiving system among participating libraries and permits those libraries to create permanent archives of the journal for purposes of preservation and restoration. More...

 

Online submissions

Authors can submit their manuscripts via Editorial Manager.

Before submission, please read carefully the Instructions to authors that will help you to format your manuscript.

 

Instructions to authors

European Journal of Taxonomy - INSTRUCTIONS TO AUTHORS

 

VISION

The European Journal of Taxonomy (EJT) is published and fully funded by a consortium of (European) Natural History Institutes. Therefore, neither authors, nor readers are required to pay open access fees or subscriptions. By coordinating institutional resources to create a single publishing platform, the journal encourages excellence, prevents redundancy, and increases efficiency in the dissemination of taxonomic data. It provides a secure, long-term publication platform at minimum cost.

EJT is thus a high-quality, fully free taxonomic journal that will offer all the modern interactive web-based facilities expected of a high-level, high-impact journal. EJT endeavours to set a high standard in taxonomic publishing.

 

SCOPE

See the “Focus and scope” section here.

 

CATEGORIES OF PAPERS PUBLISHED BY EJT

EJT publishes the following categories of papers:

  • Taxonomic contributions: contributions to the field of descriptive taxonomy, including (re-) descriptions of taxa, (sub-) continental or global checklists, taxonomic revisions, etc.
  • Monographs: papers falling into the categories listed above and exceeding 50 printed pages.
  • Opinion papers: in which authors offer information and interpretation of issues related to systematic biology and science policy making.

EJT will not publish correspondence, short notes, book reviews or any other kind of announcements. Submitted manuscripts will need to have sufficient critical mass to be considered by EJT. For example, manuscripts describing a single or very few species will need to demonstrate the general relevance of their publication. Larger and revisionary papers are preferred. Note also that EJT publishes such longer papers in FREE open access!

 

TECHNICAL INSTRUCTIONS

Editorial policy

Authors are required to register type specimens in an official natural history collection, recognised by the Global Registry of Biodiversity Repositories (http://grbio.org/), prior to publication.

Submitted manuscripts will be checked for language, presentation, and style. Scientists who use English as a foreign language are urged to have their manuscript read by a native English-speaking colleague.

Papers which conform to journal scope and style will be sent to at least two referees by a member of the editorial board, who will then act as the handling editor.

 

Submission and review

Papers submitted for publication in EJT should be uploaded in the Editorial Manager system. Please follow instructions on the screen. Hard copy submissions or submissions to one of the editors as email attachments will not be considered. The entire review process will be conducted online through the Editorial Manager system, up to the final decision (accept or reject). Authors will be able to track the status of their submission online at any stage. If there are multiple authors for one article, only the corresponding author is able to track the submission status.

Manuscripts should conform to standard rules of English grammar and style. Either British or American spelling may be used as long as usage is consistent throughout the manuscript. Although no page limit is imposed, manuscripts should always be as concise as possible.

Submitting a paper to EJT implies that the manuscript has not been submitted to another journal, and that it will not be for at least 6 months after initial submission to EJT.

Authors should adhere meticulously to these instructions.

Manuscripts returned to authors with referee reports should be revised and sent back through the Editorial Manager system within 4 weeks. If a major revision of a manuscript is requested, the revised manuscript will be sent out for re-review. Final decisions on acceptance or rejection will be made by the Editor-in-Chief. Papers will be published online individually as soon as corrected proofs have been received and processed.

 

Copyright

EJT is a free open access journal licensed under the Creative Commons Attribution 3.0 License. Authors who publish with this journal accept to the following conditions:

  • Authors retain copyright and grant the journal right of first publication with the work simultaneously licensed under a Creative Commons Attribution License that allows others to share the work with an acknowledgement of the work’s authorship and initial publication in this journal.
  • Authors are able to enter into separate, additional contractual arrangements for the non-exclusive distribution of the journal’s published version of the work (e.g. post it to an institutional repository or publish it in a book), with an acknowledgement of its initial publication in this journal.

Authors are NOT PERMITTED to post their submitted work online (e.g. in institutional repositories or on personal websites) prior to or during the submission process, as it may lead to nomenclatural problems arising.

Structure of manuscripts

Only the structure of ‘opinion’ manuscripts is flexible, all other contributions should follow the IMRAD format: Abstract, Introduction, Material and Methods, Results, General Discussion, Acknowledgements, References, captions of tables and figures.

Authors should submit the following elements on the Editorial Manager system:

  • one MS Word (.doc, .docx or .rtf) or Open Office/Libre Office (.odt) file to include text and captions of tables and figures.
  • all tables, each in an individual file (.doc, .docx, .odt and .rtf formats accepted)
  • all figures together with their captions in a single pdf; other formats are not allowed. Each page of the pdf should be composed of one figure and its caption. If the manuscript contains more than 10 figures, authors can provide several pdfs, e.g. figs_1-10.pdf, figs_11-20.pdf, figs 21-30.pdf, etc. When a manuscript is accepted, authors will be asked to provide high-resolution figure files separately, outside of the Editorial Manager system, as specified below.

Editorial Manager will then build a single pdf file from the various manuscript elements for author approval.

Only the terms ‘tables’ and ‘figures’ should be used. Other categories (e.g. ‘plates’) are not acceptable. Monographs can include a table of contents and an index. If electronic supplementary material is provided other than text or figures, it should be uploaded during the submission process, using the button ‘Attach files’.

Format of manuscripts

General information
Text should be in Times New Roman font size 12, double-spaced, the margins’ width should be at least 3 cm on all sides. All pages of the text file should be numbered sequentially. Each line of the text should be numbered throughout the document.
No bold italic font should be used in the manuscript, except for described taxa (newly described or not) and for taxa names within an identification key. Bold font should be only used for headings and sub-headings.
Italic font is used in the main text for genera and infrageneric names, as well as for Latin expressions.
The format used for dates is the following one: D(D) Mmm. YYYY, so September 1st 2011 will be written ‘1 Sep. 2011’.

First page
The first page should contain the title (max. 110 characters, spaces included), the list of authors in the desired order, followed by their various addresses, then emails. Each author is designated in the list by a superscript number which also precedes the address(es) and email of this author. The corresponding author is additionally differentiated with a superscript asterisk. Please refer to recently published examples to format the author’s list.

A running title (max. 50 characters) should be provided.
The title should always include the reference to the two higher hierarchical taxonomic categories of the taxon under discussion, e.g.:
‘On a new genus of ostracods (Crustacea, Ostracoda) from South Africa.’

The title page should also include the disclaimer ‘The present paper has not been submitted to another journal, nor will it be in the 6 months after initial submission to EJT. All co-authors are aware of the present submission.’
Authors are required to suggest at least 2, but preferably 3–5 reviewers (name, affiliation and email address) for their manuscript. This information must be inserted in the field ‘Suggest reviewers’, during the submission process.

Second page
The second page should contain the abstract and 5 keywords.
Abstracts are typically less than 200 words, except for monographs with many new taxa and alterations in the taxonomy. Abstracts should contain neither references, nor unexplained abbreviations.

Introduction
The Introduction should provide a succinct overview of past work in the field, illustrate why the present work is needed and in which domain it is situated. The progress offered by the present contribution should be summarised in one or two paragraphs at the end of the introduction.

Material and methods
In Material and Methods, only acronyms of collections and herbaria should be cited (not a detailed account of all museum material used, which should be given in the Results section). Additionally, authors might add the origin of the new material, technical equipment used, major technical literature applied, and software used for analyses or illustrations.
All abbreviations used within the article (parts of animals/plants, collections, localities, etc.) should be listed and explained here.

Results
The main part of the paper will be found under the Results, including taxonomic descriptions, ecology, phylogeny, biostratigraphy, etc. This section should start with a contextual account of the current taxonomic hierarchy of the target taxon. Each taxon account should, at least, include the following items in the order listed:

  • accepted taxon name with author and year of description;
  • reference to illustrations or tables in the present paper;
  • list of synonymies, with full references to cited papers, including figures (see format below);
  • for new species, diagnosis (in Latin or English for botanical papers) and differential diagnosis;
  • etymology (for new taxa);
  • type material examined (with collection registry and deposition);
  • full (type) locality data (including decimal coordinates), if available;
  • other material examined;
  • full description of all relevant characters;
  • taxonomic remarks, ecology and distribution.

If no holotype was originally designated from the available type material (syntypes), it is strongly recommended to designate a lectotype.

Redundancy of data should be avoided.

Discussion
The General Discussion will consider the findings of the paper in the context of the wider literature and indicates progress made within the field.

References
References in the main text should be written in lower case and without commas as follows: ‘(Smith 2000)’, ‘(Smith et al. 2000)’, ‘Smith (2000)’ and ‘Smith et al. (2000)’. Multiple references should be cited as ‘(Smith 2000; Jones et al. 2001; Smith & Jones 2002)’. Two-authored papers published in the same year and containing the same surnames should be differentiated as follows: ‘Baker & Smith (2000a)’, ‘Baker & Smith (2000b)’. Single-authored papers and three-or-more-authored papers published in the same year and containing the same first author surname should be differentiated as follows: ‘Smith (2000a)’, ‘Smith (2000b)’, ‘Smith et al. (2000a)’, ‘Smith et al. (2000b)’. In the references list, the same convention (letters a, b, c, etc.) should be used.

At the end of the manuscript, references are listed in alphabetical order, based on the surname of the first author. If two first authors share the same surname, the alphabetical order is then based also on the first name initial of each author: Miller P. comes after Miller J.

References sharing the same first author surname (and first name) are arranged according to the following order:

1°) single-authored papers are listed first and arranged chronologically (from the oldest to the newest year of publication).

2°) two-authored papers are then listed, arranged alphabetically based on surname of second author; when papers share same authorship in this list, they are then arranged chronologically.

3°) three-or-more-authored papers are then listed, and arranged chronologically.

When three-or-more-authored papers share the same year of publication, they are listed according to surname of second author, surname of third author, etc. The alphabetical order of second author surname, third author surname determines the use of letters a, b, c, etc.

The format adopted for the list of references has been kept simple: italics should be used for journal names and book titles only (and of course for infraspecific and genus names); no bold font should be used in the references; journal names should be given in full and not abbreviated.

DOI (Digital Object Identifier) numbers of references should be provided whenever possible! You can easily find DOIs using the following tool: http://www.crossref.org/guestquery/

Examples of appropriate formats for references are:

  • Article in a journal

Smith J.A. 2000. On a new genus of spiders from South America. Journal of natural History 205: 1034–1054.

  • Article in a journal, with a doi (Digital Object Identifier) reference

Bremer B. & Manen J.F. 2000. Phylogeny and classification of the subfamily Rubioideae (Rubiaceae). Plant Systematics and Evolution 225: 43–72. https://doi.org/10.1007/BF00985458  

  • Article in a thematic volume of a journal

Guyot M. 2000. Intricate aspects of sponge chemistry. In: Vacelet J. (ed.) Porifera 2000: Volume in honour to Professor Claude Lévi. Zoosystema 22 (2): 419–431.

  • Book

Ruiter R.H. & Debelius H. 2006. World atlas of marine fishes. IKAN-Unterwasserarchiv, Frankfurt.

  • Book belonging to a series

Griswold Ch.E. 1994. A revision and phylogenetic analysis of the spider genus Phanotea Simon (Araneae, Lycosoidea). Annales Sciences zoologiques 273, Musée royal de l’Afrique centrale, Tervuren.

  • Chapter or article in a book

Rougier G.W. & Wible J.R. 2006. Major changes in the ear region and basicranium of early mammals. In: Carrano M., Gaudin T.J., Blob R. & Wible J.R. (eds) Amniote Paleobiology: Phylogenetic and Functional Perspectives on the Evolution of Mammals, Birds and Reptiles: 269–311. University of Chicago Press, Chicago.

  • Book with several volumes or parts

Nairn A. et al. (eds) 1995. The Ocean Basins and Margins. Vol. 4: The Western mediterranean. Plenum Press, New-York.

  • Contribution in a Proceedings book, Conference report, etc.

Shandra P. & Mirad D. 1999. On the taxonomy of carabids (Coleoptera, Carabidae) from mountain forest in Zimbabwe. In: Merger T., Formsfield J. & Brooke D. (eds) Insect diversity in southern Africa. Proceedings of the first international symposium on African insect diversity: 117–128. Royal Museum for Central Africa, Tervuren.

  • Thesis

DeRijk P. 1995. Optimisation of a database for ribosomal RNA structure and application in structural and evolutionary research. PhD thesis, University of Antwerp, Belgium.

Note that references to so-called ‘grey literature’, such as theses, should be avoided.

  • User’s manual for software

Swofford D.L. 2002. PAUP*: phylogenetic analysis using parsimony (*and other methods). Ver.4. Sinauer Associates, Sunderland.

  • Website

Quinion M.B. 1998. Citing online sources: advice on online citation formats. Available from http://www.worldwidewords.org/articles/citation.htm [accessed 24 Jun. 2011].

Illustrations
During peer-review, figures are provided to referees together with their captions in a single pdf file.

If the manuscript is accepted, authors will be asked to provide each figure as a separate image file, outside of the Editorial Manager system. Authors will receive instructions on how separate figure files can be transmitted to the editorial office. For publication, illustrations must be high quality, of high resolution and in portrait format. Standards for size and resolution are: maximum width of 16 cm, for a resolution of at least 300 dpi for photographs or 1200 dpi for line drawings, in .jpeg or .tiff format.

As EJT is published online, illustrations in full colour are accepted free of charge. Scale bars are required for each figure. Lettering should be uniform and consistent, using Arial font, size 12. Composite figures are always preferred and it is strongly recommended to use A, B, C, etc. to denote the different illustrations. Figures must be numbered sequentially as they first appear in the text.

Tables
Authors are free to present tables the way it suits their publication best, but tables must also be numbered sequentially as they first appear in the text and preferably in portrait format. The accepted formats are .doc, .docx, .odt and .rtf.

Nomenclature

The International Code of Zoological Nomenclature (Zoology, Entomology, Fossil animals), the International Code of Nomenclature for algae, fungi and plants and the International Code of Nomenclature for Cultivated Plants should be followed rigorously. Genera or infrageneric names should always be in italic font, names of higher taxonomic categories should not be in italic font. For uniformity, authors should use the following abbreviations: ‘sp. nov.’, ‘gen. nov.’, ‘fam. nov.’ at each occurrence of a new taxon, ‘comb. nov.’ for each new combination, ‘syn. nov.’ for each new synonym, etc. All new taxa names, new combinations and new synonymies must be recorded in the abstract. When citing a taxonomic name for the first time in the core text, author and year of publication should always be noted.

Described taxa presentation

  • Botany and palaeobotany

For botany and palaeobotany, the synonymy list, if provided, should be presented as follows:

- Homotypic synonyms, listed in chronological order, with full references to cited papers, including figures; followed by the mention of the type material examined.
- Heterotypic synonyms, listed in chronological order, with full references to cited papers, including figures; each heterotypic synonym is followed by the mention of its type material.
- Illegitimate or invalid names, listed in chronological order, with an abbreviation of the name’s status with full references to cited papers. Here is an example:

Macrolobium palisotii Benth. (nom. illeg.; superfluous) Bentham 1865: 308.

  • Examples of presentation

Trianthema sedifolia Vis.
Fig. 1, Table 3

Plantae quaedam Aegypti ac Nubiae enumeratae atque illustratae: 19 (de Visiani 1836). — T. crystallina var. sedifolia (Vis.) Hiern, Catalogue of the African plants collected by F.Welwitsch 1 (2): 415 (Hiern 1898). — Type: Sudan, Khartoum, s.d., Brocchi s.n. (holo-: BASSA, n.v.).

Trianthema sedifolia Vis. var. microphylla Courbon, Annales des Sciences Naturelles, Botanique. Sér. 4, 18: 156 (Courbon 1862). — Type: Eritrea, Dahlak Island, Dessie (Dissée), lieux argilleux de la plaine du village, s.d., Courbon s.n. (holo-: P, n.v.).

Trianthema glandulosa Peter, Feddes Repertorium Beihefte 40 (2): 30 (Peter 1932). — Type: Tanzania, Masai District, Emugur Belekj, alt. 870 m, 15 Jul. 1926, Peter 42741b (holo-: B).

Trianthema transvaalensis Schinz

Vierteljahresschrift der Naturforschenden Gesellschaft in Zürich 60: 396 (Schinz 1915). — T. salsoloides var. transvaalensis (Schinz) Adamson, Journal of South African Botany 28: 248 (Adamson 1962). — Type: South Africa, Transvaal, in arenos prope Matsaba, alt. 730 m, 4 Mar. 1897, Schlechter 4876 (holo-: Z; iso-: K).

Trianthema salsoloides var. stenophylla Adamson (Journal of South African Botany 28: 249 (Adamson 1962). — Type: South Africa, Transvaal, Kruger National Park, Gudjane Rd on turn, 20 Apr. 1954, van der Schijff & Marais 3734 (holo-: K; iso-: PRE).

  • Zoology, entomology and palaeozoology

For zoology, palaeozoology and entomology, the synonymy list, if necessary, should be presented as follows:

- First: actual synonyms, listed in chronological order, with full references to cited papers, including figures;
- Second: non-original uses of taxonomic names, considered as synonyms of the described taxon, listed in chronological order with references to the cited papers, including figures. To avoid confusion with the previous list, these taxa names and their bibliographic references are separated by an ‘en-dash’, example as follows:

Myrtea venusta – Hedley 1913: 266, pl. 16, fig. 10.

- Third: incorrect referral to a taxon: these names are listed in chronological order and preceded by ‘non’, with full references to cited papers. These names are also separated from their bibliographical references by an ‘en-dash’.

  • Examples of presentation

Crossopalpus hirsutipes Collin, 1960
(Figs 79-83)

Crossopalpus hirsutipes Collin, 1960: 387.

Crossopalpus hirsutipes – Smith 1967: 2 (in key), figs 5, 6. — Pont 1995: 80 (type material). — Shamshev et al. 2006: 232, figs 1–7 (re-description).

 

Lepidolucina venusta (Philippi, 1847) comb. nov.
(Fig. 21A, B, E-H)

Lucina venusta Philippi, 1847: 206, pl. 1, fig. 2.
Lucina (Myrtea) layardii A. Adams, 1855: 225.
Lucina (Myrtea) strangei A. Adams, 1855: 226.

Lucina venusta – Reeve 1850: pl. 3, fig. 15.
Codakia strangei – Hedley 1909: 187.
Myrtea venusta – Hedley 1913: 266, pl. 16, fig. 10.
Phacoides (Lucinisca) venustus – Lamy 1920: 186.

Material examined
The presentation of the material examined can vary from one paper to another, depending on the subject, so authors are allowed to choose the presentation that will suit their publication best, as long as this choice is consistent throughout the whole publication, and as long as all the required elements (collection registry and deposition, full locality data when available) are present.

ACT
Authors are encouraged to apply Appropriate Citation of Taxonomy: the authors who want their citations of taxonomic names to be considered as references (and consequently to appear in the references list) should formally cite the taxonomic papers where they originate in their articles. See the required format in the “References” section.
For example, instead of writing “Chlamydotheca Saussure, 1858 was first described from South America”, write: “Chlamydotheca was first described from South America (Saussure 1858)”. In the latter case, the reference “(Saussure 1858)” is a real reference and citation (name and date not separated by a comma), in the former it is the authorship of the taxon (name and date separated by a comma).

Compliance with the Nomenclature Codes
Printed versions of EJT papers will be stored in the Natural History Institutions that are part of the EJT Consortium and distributed to other major natural history museums and institutions in compliance with the rules of the different nomenclatural codes regarding electronic publishing of new taxa. Authors are encouraged to disseminate their work; they can directly download the pdf files of their articles from the platform, and distribute printed copies among their colleagues.

 

Guidelines to referees

 

Many thanks for accepting to review a manuscript which was submitted to the European Journal of Taxonomy (EJT). The peer review system is an essential part of ensuring quality in scientific publishing, and we highly appreciate the fact that you accepted this responsibility as a token of ‘mutual altruism’! Indeed, as you are now devoting your time to help improving the work of a colleague, so your peers will do the same for you when you submit a manuscript for publication. To help ensuring that publishing scientists also act as referees, EJT considers it a gentlemen’s agreement that its authors, whose papers were accepted, also act as referees for other manuscripts submitted to the journal.

Scope of the journal

EJT is an international, fully electronic, Open Access journal in descriptive taxonomy, covering subjects in zoology, entomology, botany, and palaeontology. EJT-papers must be original and of high scientific (content) and technical (language, art work...) standard. Manuscripts that are clearly substandard in either of these categories will not be sent out for review. EJT is carried by a consortium of (European) natural history institutes, but its scope is global. Both authorship and geographical region of study need NOT be European. Authors are, however, invited to involve European natural history collections by consulting extant material, or by depositing (type-) material related to the published paper in the collection of a European Natural History Institute.

Editors will initially check if a manuscript fits the scope of the journal, but it is possible that your in-depth analysis of the manuscript reveals that the promising title and abstract actually only cover a technical note, or a limited faunistic/floristic survey, so that the manuscript in fact does fall out of the scope of the journal. In that case, please alert the associate editor to this and recommend rejection.

Standards of the Journal

Both scientific and technical standards of EJT are high.

Scientific: please make sure that the Introduction soundly introduces the content of the paper and that Material and Methods are complete and will allow repeatability. In Results, ensure that descriptions are sound, complete and appropriate, that rules of the various International Codes of Nomenclature are followed, that locations of type material (including coordinates) of new taxa are given, etc. All papers should end with a discussion, even a short one, clearly outlining the (international) relevance of the work presented.

The scope of EJT is global, so short faunistic/floristic notes, checklists of limited geographical areas (e.g. a country) etc are not considered. Single species descriptions can only be accepted if the relevance of the new taxon can be demonstrated (e.g. a description of single new species in a genus that already contains many, will not be considered).

Describing new species on single specimen is strongly discouraged.

Technical: only papers in English are considered, and the English should not be substandard. Authors can use their own style, as long as the manuscript in linguistically correct. American, UK or Australian styles of English are acceptable, as long as they are consistent within the entire manuscript. Illustrations must be of high quality and very detailed.

Your recommendations to editors

We ask you to assess the manuscript in view of the scope of EJT, as well as of the journal’s technical and scientific standards. The style and length of your assessment is completely open and free. After having written your assessment, which will be forwarded to the authors, you can also enter blind comments which will be read by topical and section editors, and editor in chief only. In addition, you can download a word-file of the manuscript and annotate it. The Editorial Manager system will send only ‘sanitized’ version of the annotated manuscript to the authors, i.e. no names or initials of referees will appear in the comments. If you wish to remain anonymous, please do not enter your name or initials in the file name.

Please recommend any of the following decisions:

Revise before review: if you think that the English is so substandard that it is impossible to review this paper, or if quality of figures and tables makes them unreadable, or if for any other technical reason you think it is impossible to review this paper in its present state, then please recommend this option and explain the problem to the editor. If this is the case, then we apologize, as our initial editorial screening should prevent such substandard papers to be sent out for review.

Accept: according to you, the paper is now ready to go into production as it is. No more minor changes are needed, the language is acceptable.

Acceptable with minor revisions: the paper is technically and scientifically sound, only minor corrections are needed, e.g. missing references, some weird sentences or title or abstract need to be rephrased, some figures and/or tables are redundant or not clear,… Acceptance is guaranteed if these problems are adequately addressed.

Revisions are needed: some more serious revision is needed. The introduction is incomplete; Material and methods are unclear; illustrations and/or descriptions are substandard, etc. Acceptance is not necessarily guaranteed.

Major revisions are needed: there are serious problems with the paper. The assumptions are wrong, the introduction does not address the question at hand, the materials and methods might be faulty, results are confused and complete analyses and illustrations are needed, discussion does not address the results nor is the literature adequate, etc. Basically, the manuscript will need to be seriously redone, but it will essentially remain the same story. Acceptance is NOT guaranteed, because replies to questions as the above might reveal fundamental flaws, which will then lead to rejection.

In case you recommend major revision, please indicate if you are willing to undertake a re-revision.

Rejected, without possibility to resubmit: the paper is either out of scope (see above), or technical and/or scientific standards are below those of the journal, for example if fatal flaws in methods, results and/ or discussions are detected. Examples of this can be the description of taxa clearly synonymous with already existing ones, descriptions or illustrations that do not meet the standards in the field, etc.

 

Suggested: below, we list some questions that we would like you to address in your referee report. Many thanks in advance.

Is the contribution new and original?

Is it as concise as possible or could some parts of the text, figures and tables be moved to Electronic Supplementary Material?

Is the abstract as concise as possible? Does it contain all taxonomic alterations?  Will it be useful as such for systematic databases?

Does the paper follow the IMRAD structure (Introduction, Material and Methods, Results, General  Discussion)?

Is the taxonomic science up to standard:

  • Do the authors follow the appropriate nomenclatorial rules?
  • Do descriptions of new taxa address all relevant issues (etymology, deposition of type material, localisation of type and other localities, measurements, differential diagnosis, description, …)?
  • Is the technical and scientific quality of the line drawings and/or illustrations acceptable?

Does the manuscript require improvement of language?

Is the list of references sufficiently comprehensive?

 

 

 

Copyright notice

Creative Commons Copyright Notices

Authors who publish with this journal agree to the following terms:

  1. Authors retain copyright and grant the journal right of first publication with the work simultaneously licensed under a Creative Commons Attribution License that allows others to share the work with an acknowledgement of the work's authorship and initial publication in this journal.
  2. Authors are able to enter into separate, additional contractual arrangements for the non-exclusive distribution of the journal's published version of the work (e.g., post it to an institutional repository or publish it in a book), with an acknowledgement of its initial publication in this journal.
  3. Authors are NOT ALLOWED TO post their work online (e.g., in institutional repositories or on their website) prior to and during the submission process, as it can lead to taxonomic issues.

 

Privacy statement

1. WHO ARE WE?

1.1 The controller

The following information is communicated to you so that you know the commitments regarding the protection of personal data made by the European Journal of Taxonomy, an academic journal belonging to European public institutions, who acts as the controller for the processing of personal data referred to in this document.

1.2 Our Data Protection Officer

The European Journal of Taxonomy has designated a Data Protection Officer whose contact details are as follows:  Hervé Courtil, herve.courtil@mnhn.fr

 

2. WHAT PERSONAL DATA DO WE PROCESS?

In the context of processing of personal data, the European Journal of Taxonomy collects and processes the following data:

-        For authors: name, surname, institutional address, email address, IDs;

-        For reviewers: name, surname, institutional address, email address, IDs;

-        For users: email address when subscribing to notifications.

 

3. WHAT ARE THE PURPOSES AND LEGAL BASES OF OUR DATA PROCESSING?

3.1 The purposes of our data processing

We are processing data for the following purposes:

-        The publication of the articles;

-        The creation of a database for its authors, reviewers and website users;

-        The implementation of the article review process;

-        The production of statistics;

-        The transmission of the metadata to libraries;

-        The transmission of data to online webpages (EoL, GBIF, Plazi Treatment Bank, …)

3.2 The legal bases of our data processing

We implement data processing only if at least one of the following conditions is met:

-        your consent to the processing operations has been obtained;

-        the existence of our legitimate interest, or that of a third party, which justifies that we implement this processing of personal data;

-        the execution of a contract binding us to you requires that we implement this processing of personal data;

-        we are subject to statutory and regulatory obligations which require this processing of personal data.

3.3 The legitimate interests pursued

The legitimate interests pursued by the European Journal of Taxonomy may consist in particular of:

-        Publication and dissemination of articles in Diamond Open Access

-        Peer-review of papers

 

4. WHO ARE THE RECIPIENTS OF YOUR DATA?

The personal data we collect, and those we obtained subsequently, are intended for us in our capacity as controller.

We ensure that only authorised persons have access to this data. Our service providers can be recipients of this data to perform the services we entrust to them. Some personal data may be sent to third parties or to legally authorised authorities in order to meet our legal, regulatory or contractual obligations.

They may be communicated to these entities for the purposes referred to in this privacy policy. These operations are carried out on the basis of instruments that comply with applicable regulations and are capable of ensuring that your rights are protected and respected.

 

5. DO WE TRANSFER YOUR DATA?

We transfer your personal data to partners in the following countries:

-        United States of America (USA)

Each of these transfers is governed by legal instruments that comply with the applicable legal framework. The following country [USA] benefits from an adequacy decision, which means that it offers your personal data a level of protection equivalent to the one which is applied on the European Union territory. Transfers made to other countries are covered by the following appropriate safeguards:

-        standard contractual clauses approved by the European Commission.

 

6. HOW LONG ARE WE KEEPING YOUR DATA?

The periods for which we keep your personal data are proportionate to the purposes for which your data were collected. Our data storage policy is organized as follows:

-        For data concerning authors: as long as the article is published;

-        For data concerning reviewers: as long as necessary: due to potential scientific fraud cases, the data might be saved for 25 years after the publication or rejection of a paper.

 

7. WHAT ARE YOUR RIGHTS?

7.1 Your right of information

You acknowledge that this privacy policy provides you with information about the purposes, legal framework, interests, recipients or categories of recipients with whom your personal data are shared, and the possibility of a data transfer to a third country or international organisation.

In addition to this information and with the aim of ensuring fair and transparent processing of your data, you further acknowledge that you have received additional information concerning:

-        the period for which your personal data will be kept;

If we decide to process data for purposes other than those indicated, all information relating to those new purposes will be communicated to you.

7.2 Your right of access to and rectification of your data

You have the right to access and rectify your personal data, which you can exercise with Hervé Courtil at the following address: herve.courtil@mnhn.fr

In this respect, you have the confirmation as to whether or not your personal data are being processed and where this is the case, access to your data and the following information:

-        the purposes of the processing;

-        the categories of personal data concerned;

-        the recipients or categories of recipient as well as the international organisations to whom the personal data have been or will be disclosed, in particular recipients in third countries;

-        where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period;

-        the existence of the right to request from the controller rectification or erasure of personal data or restriction of processing of personal data concerning the data subject or to object to such processing;

-        the right to lodge a complaint with a supervisory authority;

-        where the personal data are not collected from the data subjects, any available information as to their source;

-        the existence of automated decision-making, including profiling, and in this case, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject.

You can ask us to, as the case may be, rectify or complete your personal data that are inaccurate, incomplete, equivocal or expired.

7.3 Your right to erasure of your data

You can ask us to erase your personal data where one of the following grounds applies:

-        the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed;

-        you withdraw the consent you have previously given;

-        you object to the processing of your personal data and there is no legal reason for such processing;

-        the processing of personal data does not comply with the provisions of the applicable legislation and regulations;

-        your personal data have been collected in relation to the offer of information society services to children under 16 years of age.

Nevertheless, the exercise of this right will not be possible when the retention of your personal data is necessary for compliance with statutory or regulatory provisions and in particular for example for the establishment, exercise or defence of legal claims.

7.4 Your right to restriction of processing

You may request restriction of processing of your personal data in the cases provided for by law and regulation.

7.5 Your right to object to data processing

You have the right to object to the processing of personal data concerning you when the processing is based on the legitimate interest of the controller.

7.6 Your right to data portability

From 25 May 2018, you will have the right to portability of your personal data.

The data on which this right can be exercised are:

-        only your personal data, which excludes anonymized personal data or data that does not concern you;

-        declarative personal data and personal data relating to our functioning, as mentioned above;

-        personal data which do not adversely affect the rights and freedoms of others such as those protected by trade secrets.

This right is limited to processing based on consent or contract as well as to personal data that you have personally generated.

This right does not include derived or inferred data, which are personal data created by the European Journal of Taxonomy.

7.7 Your right to withdraw your consent

When the data processing we carry out is based on your consent, you may withdraw it at any time. We will then stop processing your personal data but this will have no impact on the previous transactions to which you have consented.

7.8 Your right to lodge a complaint with a supervisory authority

You have the right to lodge a complaint with the French data protection authority (the CNIL) on the French territory without prejudice to any administrative or judicial remedy.

7.9 Your right to define post-mortem directives

You can give instructions in relation to the storage, erasure and communication of your personal data after your death to a certified trusted third party in charge of enforcing the wishes of the deceased in compliance with the applicable legal framework.           

7.10 How to exercise your rights?

All the rights enumerated above can be exercised by sending a request, together with a copy of an ID document, to Hervé Courtil [by email to the following e-mail address herve.courtil@mnhn.fr| or by mail to the following address [MNHN Service juridique, 57 rue Cuvier, 75005 Paris].

Regarding the exercise of your right of information, we are not required to provide you with information where:

-        you already possess the information;

-        the recording or disclosure of your personal data is expressly laid down by law;

-        the provision of information to you proves to be impossible;

-        the provision of information to you would involve a disproportionate effort.